East Canton Band Boosters — Meeting Minutes

Date: Monday, August 4, 2026 Location: East Canton High School Called to Order: 6:00 PM

Roll Call

Present:

• Krista Scholdberg
• Becky Carter
• Steve Stanojevic
• Bessie Stanojevic
• Ashley Marteney
• Jim Howell

A quorum was present.

Treasurer’s Report

The current account balance is [REDACTED] July opened at [REDACTED]; the decrease reflects flag/color guard uniforms, band camp food, and helper checks (only two of which have cleared so far — the remainder are still outstanding).

Additional notes:

• Band camp receipts were turned in. One reimbursement of approximately $42 is owed (credit card was not on hand at purchase).
• Band camp 50/50 raffle proceeds of $38 are to be deposited, which will raise the balance slightly.
• The sousaphone (tuba) purchase of ~$3,000 has not yet posted to the account. Flag/color guard uniforms have already posted.

Motion: It was moved and seconded to approve the Treasurer’s Report. Motion carried.

Secretary’s Report / Approval of Previous Minutes

The prior meeting’s minutes had not yet been posted to the website. The previous meeting covered band camp and menu planning, the tuba and color guard uniform purchases, camp logistics, and preliminary uniform fundraising; concession stand discussion was deliberately deferred to this meeting.

Motion: It was moved and seconded to approve the previous meeting’s minutes. Motion carried.

Old Business

1. Bank Account Signatory Change

To satisfy the bank’s requirements, the account signatories need to be updated.

Motion: It was moved and seconded to remove Gary Wellendorf from the Boosters bank account and add Krista Scholdberg. Motion carried (all in favor).

A copy of these minutes will be provided to the bank to document the change. Krista and Becky will visit the bank together to complete the update; the new debit card has been received by Becky and will be activated.

2. Band Camp Recap

Band camp went very well.

• A student food survey (scale of 0 = gross to 3 = great; some students added a “4 = amazing”) showed the fruit was the biggest hit — grapes and watermelon, grapes especially. Carrots and celery were widely disliked and should be reconsidered.
• Portioning was good overall. Notable overages: one full pizza left over (Gionino’s), too much coleslaw (Buehler’s — well liked but over-ordered), and too much Poagies leftover even after cutting last year’s order roughly in half. Cheesy tots were very popular; corn was less popular.
• Honey Baked Ham box lunches were a standout.
• Recommendation: spread the two chicken meals further apart next year.
• All quantities and menu data were recorded for future planning.

The camp-ending performance had a strong turnout (possibly the best in recent memory). The 50/50 raffle raised $75 total, with $38 to the Boosters and $37 to the winner.

New Business

3. Concession Stand (primary focus)

The concession stand is the program’s largest fundraiser, and the season opens soon. Key items:

Staffing / Volunteers

• Volunteer sign-ups are very low. A Google sign-up form has been created for the concession stand and needs to be posted to the website.
• Mrs. Buehler has committed to all home games except senior night.
• Proposal — students working middle school games: High school marching band students would help staff the four middle school home games to relieve parents, with an adult leader always present. Students would be enticed with pizza and would receive a food item and drink while working. NHS volunteer-hour credit may be available (NHS program typically grants 50% credit for hours tied to an activity the student is involved in). Sign-ups will be shared via the Google form and the students’ Discord, with a senior designated to post it. Consensus in favor; no formal motion.

Schedule

• Middle school home games: 4 (first game August 19).
• High school home games: 5 (3 in September, 2 in October).

Cleaning

• The stand is shared with Little Hornets in the fall; a joint deep-clean is needed before stocking. Contacts: Natalie Motts (Little Hornets) and possibly Raven (running Little Hornets concessions this year). Custodial staff will set traps but do not deep-clean.
• Leftover PTO/athletic booster items remain in the coolers and should be cleared (follow up with Megan, Brad, and Kara).
• Stocking should occur next week once cleaning is complete; items may be staged at the school if needed, though space is limited.

Menu & Pricing

• The seasoned ground beef base (browned beef + Manwich) is used across many top-selling items — sloppy joes, coneys, walking tacos, loaded nachos. Polen Meats has again committed to helping with the ground beef.
• Food safety: meat must be cooked on-site. The school has a flat-top griddle in storage that the Boosters will ask to use (follow up with Josh on location); purchasing a Blackstone (~$500, watch for end-of-summer/Costco sale**)** was discussed as a reusable asset for both concessions and band camp.
• Hot dogs: Follow up with Missy Wellendorf for donations.
• Pizza: Pizza Oven will give a favorable price (they donated the camp dinner). Proposed to raise pizza from $3 to $4 per slice (large is cut into ~8 large pieces at ~$10 cost).
• Chick-fil-A sandwiches: $8 and consistently sell out (last year 50 sold out in the first quarter; increased to 100). Cost ~$5 each. Explore having them delivered.
• Possible additions: deluxe/supreme nachos ($5) with sour cream, salsa, and jalapeños; large pickles (from Sam’s, keep well); and a trial “Hornet burger” ($8–$10) on the flat-top using donated beef, offered in limited quantity as an experiment.
• Pricing approach: keep drinks and candy low (~$1; Gatorade $2) so children can afford them, while raising hot-food prices. Eliminate all $0.50 price points (whole dollars only). Add cheese as a $1 item; set pretzels at $3 (cheese included). Offer ~5 candy choices using Sam’s Club assorted boxes. Drinks are not under a Coke/Pepsi contract, so purchase whatever is on sale (e.g., Marc’s weekly specials).
• Two menus will be maintained — varsity and a more limited middle school menu; the season will start with the middle school menu. Final menu and pricing to be settled by email (the meeting ran past 7:00 PM).

Roles

• Becky will continue ordering, pickup, starting cash, and deposits (she has safe access). Post-game cash will be secured in the school safe and deposited the following Monday, with starting cash retained (permissible with a safe on-site).
• Krista will rebuild the concession menu and begin outreach to local businesses for ad space and sponsorship.

Promotion

• The Facebook page (~40 followers) and the East Canton community page are driving good engagement. The alumni group (started ~2015 by Darla Schwab, now on the school board) may be a source of helpers — reach out to confirm.
• Agreed to cross-post ParentSquare announcements to the Facebook page.

4. Uniforms

Fitting the students this week made clear that fundraising for new uniforms should begin now — many current uniforms do not fit and several are in poor condition.

• The new uniform design is finalized and pricing has been gathered. Estimated ~$600 per uniform, broken down roughly as: shako hat ~$82, coat ~$350 (custom, well-constructed, ~10-year life), and jumpsuit/bib trousers (custom $121 vs. in-stock ~$150). Custom orders take ~6 months; in-stock trousers ship quickly. Plumes ~$31 each; garment bags ~$16. Strategy: prioritize buying coats (long lead time) and order pants as needed from in-stock inventory.
• Fundraising ideas: a gun raffle (ideally selling tickets at a game — status to be confirmed beforehand), and soliciting local business sponsorships/ad space (e.g., Foltz, Polen’s, Yocum’s, and other local businesses). One business has already offered to contribute.
• Ad pricing concept: approximately $100 half-page / $200 full-page on the concession menu, plus tiered sponsorship levels (program listing, ad, press box seats). The old program document will not be reused (formatting issues); a new one will be created.
• Superintendent Mr. Finefrock is back; Mr. Howell will discuss the uniform effort with him in person.

5. Student Help with Cleaning

Opening concession stand cleaning to students was discussed as a possibility, potentially using part of a practice, with cleaning supplies obtained from the school.

Communications

Email remains the primary channel, with ParentSquare and Facebook cross-posting. Jim’s email will be added to the group. A future addition (e.g., Mrs. Buehler) may be brought in, keeping email volume low.

Upcoming

The first game is Wednesday, August 19 (middle school); the next home game follows on September 4. Members are encouraged to attend the opener to help launch concessions and recruit volunteers.

Next Meeting

Tuesday, September 15, 2026 at 6:00 PM Location: East Canton High School

Adjournment

It was moved and seconded to adjourn. Motion carried. Meeting adjourned after 7:00 PM.